Stages

Workflow stage summary

Stages allow applicants to move through the application process from the initial application to onboarding. Each job is assigned the 5 standard workflow stages below as default.

Process Applicants:

This is the first stage where you can view all completed applications for a job role and process them to the next suitable stage in the recruitment process.

Shortlisting:

Applications can be reviewed by one or more users/panellists by means of review/criteria questions. An applicant can then be assigned a pass/fail outcome by the panel which can be taken into consideration when processing applicants.

Interviewing:

This stage can be used to create interview time slots which can be sent to applicants through My Profile/PIN. After applicants have booked on to a slot, users can send Microsoft Teams/Zoom links to conduct the interview if required.

This stage also includes a place to set up interview questions, with the interviewer(s) completing a review on the system based on the applicants’ answers. After marking each question with either a pass or fail, an overall decision is calculated to help the panel decide whether the applicant has been successful.

Applicant Selection:

This stage acts as a holding area for any applicants after they have been deemed as successful or unsuccessful. Any successful applicants can be processed directly to the onboarding stage. Should a successful applicant at the onboarding stage decline an offer, or fail to meet onboarding tasks, the Applicant Selection stage can also hold reserve candidates.

Onboarding:

The Onboarding stage can be used to send offer letters, ask the applicant to complete a series of tasks, or issue a contract to any successful applicants. Applicant responses are also visible from this stage.