View Applications

Application form PDFs can be generated from GETGOT, along with Shortlisting PDFs. These can be generated from the Stats area which is accessible via the stats button against each recruitment exercise listing. Full application forms can be generated at any point when the recruitment exercise is live (Generate Partial Batch). However, the shortlisting PDFs can only be generated when the recruitment exercise has closed.

TABLE OF CONTENTS

• View Individual Applications
• Generating Batch PDFs
• Download CSV Files

View Individual Applications

To access these PDFs, click on the Stats button next to the job.

This will open the overall stats page for this particular job where you can view figures for how many completed and incomplete applications you have had, along with stats for how many have registered via the Profile or PIN methods.

From this screen you can view individual application forms or can also generate a batch of all the application forms.

To view the individual applicant’s details, click on the Details button.  You can view the details of both the completed and incomplete applicants.

After clicking Details a grid view of all applicant’s will be displayed.  From this grid you can then perform actions such as viewing their application form in a PDF format.

To view a PDF version of the applicant’s application form, click Application Form in the Actions column.

You can search for specific applicants using the Search Applications textbox.  Just type a key detail such as, email, reference number or name and then click the Search button.

Generating Batch PDFs

Application forms can also be generated in batches, so you have all forms in one place and ready to print off. These batches can be generated at any point of the recruitment process even if the job is still open. Multiple batches can be generated when new applicants apply. To generate a batch while the job is still open click on the Generate Partial Batch button.

This will generate a batch containing copies of the full application forms of all the applicants who have successfully completed thus far.

Once the job has closed you can generate a batch containing every applicant’s full application form click on the Generate Complete Batch button.

This will generate a batch containing copies of the full application forms of all completed applicants.

Download CSV Files

If the CSV function has been configured for the client, a CSV containing core applicant data can be outputted.  This is accessed within the ‘Closed Jobs’ area. Alongside each closed job an Export button will appear. Clicking the button brings up two options for you to download the data in.

Clicking on the Applications CSV button produces core applicant information in an CSV format.   This will download on to your PC for you to access and will look similar to the below:

NOTE:  The fields outputted on the CSV are core details.   Additional fields can be configured, please contact Hallmark Solutions to configure these if required.